Five tools that can help implement the ACA
Wednesday, November 20, 2013 4:30 AM
There are a number of resources out there to educate small business owners about the Affordable Care Act and what it means for your organization. But after you’ve researched what ACA, how do you go about implementing it?
As it turns out, there are a number of technology tools you already know about — and may already own — that can be used to help implement the Affordable Care Act at your small business.
Although the new health care website is currently experiencing technical difficulties, once you choose what health care option works best for your small business, employees will need to sign up through the Marketplace.
Having an iPad or other tablet available in your offices is a great way to provide employees with easy access to sign up for the new insurance.
Utilizing a tablet or possibly the iPad Air, the latest model that Apple recently announced, for employees to register will be easier and more efficient than setting up a station with a desktop and is mobile in case they need to ask questions while filling out the required information.
2. Cam Scanner
During the transition, it’s important to keep track of any important health care related documents you receive in the coming months and years.
CamScanner turns your iPhone into an intelligent solution for document management by allowing users to scan papers and turn them into PDFs with their phone.
You can then upload those files to a secure file sharing service, to keep them organized.
Corporate videos are, and continue to be, an excellent marketing tool for small business owners.
Reading through a bunch of documents might not sound appealing to employees, so they may be missing out on important instructions for the impending changes.
Managers can help alleviate confusion and stress by creating videos that are a short, engaging resource to help explain the ACA changes to their employees.
Check out the fun video The Kaiser Family Foundation has created that walks through the basic changes in how Americans will get health coverage and what it will cost.
4. Attendance and Time Keeping Software
Although the Obama administration recently delayed enforcement and reporting requirements of employer penalties under the ACA until 2015, businesses should use this extra time to become better prepared.
Employers need a full understanding of how the law impacts their business and they must plan for the law’s implementation. How does timekeeping come into play?
Employer status. Tracking whether employees are full or part-time by manually counting hours is time-consuming, cumbersome, and rife with error.
A timekeeping software solution is a small investment with a large return — it makes payroll execution easy, eliminates user error, and prevents penalties for ACA noncompliance.
5. Health Care Business Pulse
The Health Care Business Pulse is a website where small business owners can come to learn and exchange information about the upcoming health care changes.
The Small Business Administration regularly updates the Health Care Business Pulse to provide small business owners with timely updates regarding the implementation of the ACA.
With articles, webinars, and Google+ hangouts, there are a variety of resources to help educate and help small business owners be better prepared.
• Brian Sutter is the director of marketing at business productivity solution provider, Wasp Barcode Technologies.